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However, officers should avoid referencing unrelated or unlinked third person/consular clients by name. Posts should be aware that some requests for help, such as passport assistance, may also include a consular issue (e.g.
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The Department aims to give consular assistance to Australian citizens whose welfare is at risk abroad, while respecting their rights to privacy. Those more frequently experienced are covered in this Handbook however it is not possible to cover all situations.
Part 3 provides details on financial assistance for welfare and repatriation cases.
Documents such as letters to the post, Third Person Notes and press cuttings, should be scanned and attached into CIS.
Documents too big to scan should be copied and forwarded to Consular Operations in the next available airfreight bag.
The initial cable on all new cases should contain a summary and cable body.
The cable body should start with: Full name: (FAMILY NAME, given name, middle name) PDOB: (place and date of birth) PPT: (passport number) Cables must be allocated a category: either category 1 or category 2 (Cat 1 or Cat 2) in the subject line of cables.
All casework reporting must be by cable, including non-DFAT posts (Austrade posts).
CIS emails should only be used for casework reporting when the cable network is not working.
While there are no specific guidelines on the term ‘significant’, posts are expected to exercise judgment and sensitivity in deciding whether a case needs to be reported.
When in doubt, staff should refer their concerns to more senior staff members at post and, should the doubt remain, report the case to Consular Operations.
Consular officers should avoid contact through less formal channels (Facebook, Whats App, text and instant messaging and so on) unless it is deemed necessary. Officers should carefully assess whether the identification of third parties is appropriate and/or necessary in their reporting.